Chasing fees from notebooks and bank alerts is slow, and it is how money goes missing and parents get wrongly chased. StudyPat keeps one clear record of what each student was charged, what was paid and what is still owed, so your bursar can answer any question in seconds.
How it works
1
Set the fee for each class and term
Create a fee such as “Tuition” for a class. Saving it charges every active student in that class automatically.
2
Record payments as they come in
Cash, bank transfer or online, recorded the same way, with the date, amount, method and who recorded it. Balances update straight away.
3
See who owes
The outstanding list shows every balance. Filter by class, and record a payment from the list with one button.
4
Keep the term’s money separate
Each term’s fees are kept apart, and your history stays available term after term.
Built for how fees really work
A clear finance overview
Plain-language totals: expected, collected and outstanding, with a step-by-step flow so a new bursar knows what to do next.
Discounts for individual students
Give a sibling discount or scholarship to one student without changing the class fee for everyone else.
Instalments and part payments
Record any amount a parent pays. Payments go against the earliest-due fees first, and the balance always shows what is left.
Mistakes can be fixed safely
Deleting a fee does not lose money: payments already made are kept as credit. You can reconcile a student’s fee history if something was entered wrongly.
Parents see the fees charged, paid and still owed for each of their children, on their phone. They can look but not change, so your records stay safe.
If you want, you can hold report cards until fees are cleared. Parents see a clear note that fees are holding the report card back, and the card opens as soon as the balance is settled.
Share the work without sharing everything
Give your bursar access to fees and hide results, or the other way round. You can also hide the fee figures on the dashboard from sub-admins who do not need to see them. Every payment shows who recorded it, so there is always a trail.
StudyPat records your school’s fees and payments. It does not hold your school’s money: you keep collecting through your own bank account, and you record each payment here.
Ready to run your school the easy way?
Register your school in a few minutes. Your school website and dashboard are ready straight away, and you can start free.
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