From lecturer scores to published results

Entered, sent, approved, published: who does what, and how to fix a mistake.

For administrators and lecturers · about 5 minute read · updated 31 October 2026

Results move through four stages, and only the last makes them visible to students. Each stage has one person responsible, so nothing is seen before it has been checked.

The four stages

Stage	What it means	Who moves it on
Being entered	The lecturer is typing CA and exam scores. Saved, not sent.	The lecturer
Sent to the department	The lecturer has sent the course. It is locked for the lecturer.	The administrator
Approved	Checked and accepted. Still hidden from students.	The administrator
Published	Students can see their grade, GPA and CGPA.	The administrator

For lecturers

Open the course

From My courses. You see the students whose registration is approved.

Enter CA and exam

The total and grade appear as you type. A mark above the maximum, a negative mark or text is refused. Use 0 for an absent student.

Save, then send

Save as often as you like. When every student has a score, press Save and send to department.

For administrators

Review on Scores & results

Every course for the semester is listed with its lecturer, how many students are registered and scored, and its stage.

Approve or send back

Approve a course, approve everything waiting, or send a course back with a note the lecturer sees. You can also enter scores yourself and press Save and approve.

Publish

Publish for everyone, or for one programme and level. Anything not yet approved stays hidden.

Print the result sheet

Pick a programme to print every student's grades, GPA and CGPA for the semester.

Correcting a mistake

Not yet approved: send the course back to the lecturer, or correct it yourself.
Approved but not published: correct it and approve again.
Published: unpublish the programme and level, correct the score, approve, and publish again. Nobody can change a published score until it is unpublished.